OnBrioFree Invoice Template
Free invoice template for freelancers and agencies.
A professional invoice template that covers all the essentials — line items, payment terms, late fees, and tax. Available as a free download or use it live in OnBrio with automatic payment collection.
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What's inside the Invoice Template.
✓Your business name and address
✓Client name and billing address
✓Invoice number and date
✓Due date and payment terms
✓Line items with descriptions and rates
✓Subtotal, tax, and total
✓Late fee policy
✓Payment instructions
✓Notes section
How to use it.
1
Copy the template or open it in OnBrio
Download a PDF copy or open the invoice builder in OnBrio. No email required to access the template.
2
Fill in client details and line items
Add your client's name and billing address, then list each service or deliverable as a separate line item with a description, quantity, and rate.
3
Set your payment terms and due date
Choose your payment terms (Net 7, Net 15, Net 30, or due on receipt) and add your late fee policy. Clear terms get paid faster.
4
Send to client — they pay online in OnBrio, or by bank transfer
In OnBrio, clients receive a payment link and can pay by card or bank transfer in minutes. For PDF invoices, include your bank details in the payment instructions section.
Who uses this Invoice Template.
FreelancersAgenciesConsultantsPhotographersDevelopersCopywritersMarketing agencies
Or use it live inside OnBrio.
Instead of copying this into Notion or Google Docs, use it directly inside OnBrio. Send it to clients, collect e-signatures, and trigger automations — all from one place.
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FAQ
Common questions.
Every professional invoice should include: your business name and contact details, client name and billing address, a unique invoice number, the invoice date and due date, a breakdown of services (line items with quantities and rates), subtotal, any applicable tax, the total amount due, your payment instructions (bank details or payment link), and a late fee clause if you charge one. Missing any of these can delay payment or create disputes.
The most common payment terms are Net 30 (payment due within 30 days), Net 15 (within 15 days), Net 7 (within 7 days), and Due on Receipt (payment expected immediately). For new clients, Net 7 or Net 15 is often safer. For established retainer clients, Net 30 is standard. Many agencies now use Due on Receipt for project deposits and Net 15 for final payments to improve cashflow.
Yes — you can charge late fees, but you must state them clearly in your invoice (and ideally in your contract) before the work begins. A typical late fee is 1.5% per month on the outstanding balance, or a flat fee such as $50 after a 7-day grace period. Including a late fee clause — even if you rarely enforce it — significantly reduces late payments because clients take due dates more seriously.
An invoice is a formal request for payment and serves as a record of a business transaction, but it is not a contract by itself. It becomes legally significant as evidence of a debt owed — in small claims court, a signed invoice combined with proof of delivery of services is usually sufficient to win a dispute. For full legal protection, pair your invoices with a signed contract or services agreement.
An invoice is a request for payment — it tells the client what they owe and when. A receipt is a confirmation of payment already made — it acknowledges money received. You send an invoice before payment; you issue a receipt after payment. In OnBrio, payment receipts are sent automatically when the client pays, so you never have to create them manually.
More free templates from OnBrio.
Proposals, invoices, contracts, SOWs — all free, all customizable.
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